Frequently Asked Questions

Workday is a rapidly growing, industry leading cloud–based provider of human capital management, financial management, business planning and student information software. The product was selected by W&L as the system to replace Ellucian Colleague (including WebAdvisor and Self–Service), our 38–year–old platform used to manage Human Resources, Finance and Student information.

Workday will provide W&L with a SaaS based cloud delivery system that enables efficient interconnectivity of critical operating knowledge (data), which is not currently possible using our current systems. Faculty, staff and students will have 24/7 self–service access over a secure network to their personal information from a computer and mobile device. Employees can make and request changes and/or updates to benefits, payment delivery, time on/off details and more. All of the helpful Workday features are launched from an easy–to–navigate personal HomePage.

Protecting the security and privacy of personal data is a priority for Workday. Their global data protection program is founded on strict policies and procedures regarding access, use, disclosure, and transfer of customer data.

Personal and private information such as home address and degree information will not be visible to other employees.

Based upon testing and support by Workday, you are encouraged to use Chrome, Safari and Firefox for desktop computers and Chrome or Safari for Android and iOS.

When Workday goes live in July 2020, employees will be able to access their personal information, benefits, payslips, direct deposit routing, tax documents, time-sheets, and expenses, all from a single web-based location.

ERP is an acronym for “Enterprise Resource Planning”. It is the integrated management of primary business processes or systems, often in real-time by cloud based software. For W&L, payroll, HR, finance and eventually student information, will be managed by a single system called Workday. The central feature of all ERP systems is a shared database that supports multiple functions used by different business units. Workday will simplify what is currently a fragmented collection of older systems.

In many cases, the answer is yes. Filling out and signing paper forms will be a practice typically handled by applications within Workday. Some examples no longer requiring hard copy paper include tax forms (W-4 & VA-4), retirement contribution changes, direct deposit, changing beneficiaries for life insurance, time-sheets and on-boarding forms for new employees.

No, you must choose to sign out of Workday in order to completely end your session. This is especially important in areas with public/shared devices.

Yes, faculty, staff and students will have 24/7 self-service access to their Workday account using any Internet connect computer of mobile device.

The Home page contains worklet icons (similar to apps on a smartphone) that will enable you to access information on Pay,
Benefits, Time Off and Personal Information. You can also click on your name in the upper right hand corner of any Workday page to access the Employee Profile page. It contains the above information as well as job and compensation information.

Yes. For example, if you choose to make changes to the beneficiary information on your Primary and Contingent beneficiaries, you will do this directly in Workday. Once complete, you will review your elections and select “I agree” under Electronic Signature. You then will click “Submit” to get approval from the benefits team in HR. There’s no need to fill out a paper form with Workday.

It allows you to search for people, tasks, reports, and business data in Workday.